For Hospitals: Tips On Working With An EHR Consulting Firm

Posted on April 19, 2018 I Written By

Anne Zieger is veteran healthcare branding and communications expert with more than 25 years of industry experience. and her commentaries have appeared in dozens of international business publications, including Forbes, Business Week and Information Week. She has also worked extensively healthcare and health IT organizations, including several Fortune 500 companies. She can be reached at @ziegerhealth or www.ziegerhealthcare.com.

Even if you are a very experienced health IT pro, managing your relationship with an EHR consultant in no joke. There’s a lot at stake and only so much time to meet your goals.

Not only that, there are lots of ways a project can go wrong, such as 1) ending up with an EHR platform that’s no more or even less useful than it was before, 2) finding out that your newly updated or optimized EHR doesn’t work correctly or 3) spending a lot more than you expected on the contract.

That being said, you might benefit from the tips on working with consulting firms offered on the ever-insightful HISTalk site. My favorites include the following:

  • Don’t let consultants burn billable hours with your vendor or other consultants without your participation or approval.
  • Remember that the #1 job of consultants is to create fear, uncertainty and doubt (FUD) that you can survive without them.
  • Don’t be fooled by the sample resumes consulting firms provide during the selection process. In most cases, it is unlikely those will be the resources on your project. Bait and switch is common.
  • Call lots of references. Not the ones they gave you, but others on their “we’ve worked for every health system in the country” logo slide. Find out who is on their A team and get them.
  • Check their quoted number of employees (many firms are 70% temporary staffers). Go to LinkedIn and see how many people actually list them as an employer.
  • Interview the actual consultants who will work with you and ask hard technical questions.
  • Be aware that some firms might try to get you fired so they can put their replacement in as interim leadership and bill for it.

Wow, that’s a dark picture. You have to brace yourself for consulting firms which may be palming off inexperienced people on you, attempting to get you fired, trying to make you completely dependent on them and costing you more money than you planned to spend. It’s not a pretty picture.

On the other hand, few healthcare organizations can do completely without consultants, or the health IT consulting business would exist in the first place. Eventually, you’re probably going to have to bite the bullet and hire outside help. Just be aware of some of the risks associated with choosing the wrong consulting company.

Yes, hiring such a firm can be a bit concerning, but if you spend enough effort on the search you have a good chance of finding the right organization. Bottom line, if you’re skeptical, thorough and willing to go the extra mile research-wise, you can find a consulting firm that will serve your purposes and help you achieve the goals you wouldn’t be able to achieve without their help.